When adding content that was originally created in a document processing software like Microsoft Office (Word or Excel) or Apple Pages, you may encounter some formatting inconsistencies when pasting your data into Op Central.
Certain Microsoft Office/Apple Pages formatting like font sizes, anchor points, margins, custom fonts and colours, are not compatible with web browsers (HTML); and if pasted into Op Central, it may result in inconsistency and formatting issues on the webpage when viewing your content.
To help overcome this, Op Central has built in it's very own formatting converter, which will remove or change most incompatible formatting when you paste your content in.
This has been tried and tested across a wide variety of different formatting options and file types, however please notify the Op Central Support team if you notice a piece of content isn't pasting in to your expectations. Some pieces of formatting are unable to be automatically removed, and may require editing/removing manually.
A few pointers & tips:
- Tables will usually paste into Op Central with a specific pt (point) width. Since web browsers are measured in px (pixels) not pts, this could cause the table to display small or squished on the screen.
To fix this: click anywhere on your table, then click Table Properties on the popup toolbar.
Change your table width to 100%. Be sure to include the % sign. This ensures that no matter what screen size you're viewing on, the table will be 100% of that screen size (ie fully responsive). You do not need to add anything into the "Height" field. - For a neat and easy to read table, we also recommend adding a "Cell Padding" of between 3-5. This will ensure your text isn't squished against your table borders, and has some space.
- To colour a cell in a table (or multiple cells):
- Click on the cell you want to colour (or click and drag your mouse to highlight multiple)
- Click the table button in the main editor toolbar
- Hover your mouse over Cell, then click Cell Properties
- Click the Advanced tab
- Change the background colour to any hex code by typing it in, or select any colour by using the colour picker. Click on colour preview square to open the colour picker.
- If you notice formatting such as "Headings" are not copying over as you see it in the original document, it may not be set to that formatting type in the MS Word/Apple Pages document.
Eg: If a page heading has manually been made bold, underlined and 16pt instead of using the built in Heading 3 option in MS Word, the Op Central system can only recognize the bold & underline, not the font size and therefore it will not carry over.
- There are 2 options for adding images into content like Policies, News and Training. You can either copy/paste the images and other text directly from the source (e.g a MS Word file), or you can upload them via the "Upload Image" button. For the Upload option, the images will need to be saved in any folder on your computer, which then you can upload into Op Central.
For more info on the Upload option in Policies (Work Central), see File Manager and policy content. - Images can be resized once added (whether copy/pasted or uploaded) in two different ways:
- Right click on the image and select "Image", then change the Width and Height as needed.
Note: To make sure your images show up clear and crisp on all screen sizes, we recommend setting an image size percent rather than specific pixel size. For example, if you set the image to 80% width, that means the image will appear as 80% of the user's screen size, regardless of the size of screen they have. You only need to add the percentage specification to the Width field, and not the Height field because it will automatically adjust height based on width.
If you add 100% to the second field as well, your image may become distorted on smaller screen sizes.
- Use the squares/dots on the corners of the image to drag and drop, and the image will resize to the pixel width and height shown.
