When using images such as PNG or JPEG in your content, there are two options for adding them. One is to upload the images into the file manager, and the other is to simply "paste" them into the content editor.
- Using the File Manager
This is the standard way of adding images (and the only way up until 28/11/24!). In this method, images must be uploaded into the File Manager, and then inserted into the content as needed.
Once an image has been uploaded into the File Manager, it can be re-used as many times as needed, including in other policies. This is very handy when there are images that appear multiple times across the manuals, like logos or attention grabbing icons. If the image ever needs to be updated, it only takes a few moments by going into the File Manager and uploading a new version of that image. The change will then apply automatically to all places where the image was used. A tutorial on file versions can be found here. - Copy / Pasting Images into the Editor
This is a new option for using images in your content. This method allows you to copy text and images from a source, such as a Microsoft Word document or Google Doc, and simply paste the entire page into the content editor. This does NOT upload the images to the File Manager, so the image version cannot be updated from a single point, it must be updated in each place the image has been pasted manually.
Once you paste your content, you will see an "Image Uploading..." message (possibly multiple if the source document has multiple images) that will clear once the images are done uploading. You can then format as desired, change image alignment, etc.
Tip 1: Only standard image file types are able to be copy/pasted into the content editor. It is not compatible with the "Draw" tools of Word, or other Word-specific functions like Shapes and SmartArt.
Tip 2: Some formatting, such as page anchoring or text wrapping around images, is not compatible and will not be pasted. Op Central will convert the formatting as much as possible automatically, however you may need to make small adjustments to suit, such as image alignment. See video below for an example.